When searching for file archive software, your first step should be making sure that you have a good understanding of what file archiving software does and what your file management goals are. File archiving is very different from backing information up - the difference lies in the fact that you back up data so that you are able to retrieve and restore it, but you archive information that you may not need immediately but that you still want to be able to retrieve easily when you need it. Once you understand that retrieval is your goal, you can define your data archiving solution needs and choose the system that will work best for you.
The most basic need that a company has from a good file archive software program is the ability to have all of its users able to retrieve information seamlessly and without having any sense that the information is residing on a separate or secondary storage system. Users should be able to search by whatever context they are most comfortable or familiar with, without the need to manually shift to a different server or know a file name or directory. From a financial perspective, file archive software’s goal is to manage files and direct information that has been defined as secondary to a different storage format, allowing data that is no longer frequently used or of the highest value to reside on less expensive data storage. This key economic goal must be married to a continued ability for end users to access all of their unstructured data.
Though having file server archiving software that allows management to establish policies for what data is top priority and what should be moved to another storage tier is important, what can make a real difference is when the software is integrated with a cost-effective archiving product. When this happens, data storage becomes an extension of the archiving policy, and in the best data archiving solutions also ensures that information is immediately accessible and provides data protection as well.
At ShareArchiver, our file archive software moves data to your archived storage, allowing you to reclaim storage from aging data while still holding on to old data that you need to maintain. The mechanism that we use leaves behind a tiny stub file that – to the end user – looks exactly like their original file. The users who have permissions to access the files get it delivered to their workstation within seconds, and management gets the benefit of being able to deploy the system using existing infrastructure and without any interruption to work flow. ShareArchiver’s data archiving solution is web based, and this means that there is no need to deploy it to individual employee workstations. Productivity and efficiency is increased, storage costs are reduced, and companies that have e-discovery or regulatory compliance requirements are able to meet their mandates without missing a beat.
As data needs continue to grow and companies find themselves searching for extended capacity and reduced storage costs, the importance of finding a data archiving solution that incorporate file archive software will become essential. ShareArchiver allows your organization to continue to manage your files in a way that makes data available easily and at will, while providing you with an automated data lifecycle system that fits your exact specifications.
Also Read: The Advantages of Share Archiving Appliances
Also Read: The Advantages of Share Archiving Appliances